Instructions for Submitting an SPWLA Symposium Abstracts Online

Please read these instructions carefully. When done, print and save a copy, then return to the online portal and select “New Submission” to begin the submission process.

Submission Information

Before submitting a paper proposal, please gather the following information:

1. 1. Abstract/Manuscript Title
   2. Submission Category (first and second choices to be selected from the drop-down lists)
   3. Author Information: First and Last Name, affiliation, and email address
   4. Text of abstract (300 words minimum and 600 words maximum)
   5. Graph/Figure summarizing the methodology or main result of the contribution, this should not include company or author names
   6. Publication Information (if manuscript has been published before)
   7. Keyword(s) (associated with submission)

Abstract submissions should be formatted into three specific paragraphs to include the following:

1. Problem Statement/Objectives/Scope – describe the problem that motivated the paper proposal.
2. Methods, Procedures, Process – describe approach to the problem solution with particular emphasis on innovative procedures that differentiate the methods.
3. Results, Observations, Conclusions – describe significant results and major technical contributions, lessons learned from the study, application of the findings, and opportunities to further deploy methods.

Abstract/Manuscript Title

The abstract title should be  ALL CAPS.

1. Do not underline any portion of your title
2. Do not use bold or italics in your title

Abstract Requirements and Format

1. All abstracts must be a minimum of 300 words with a 600-word maximum as determined by the Technology Committee and specified on the online submission form.
2. Identify primary Category area from the list provided to which the abstract is best suited.  This includes the Special Organized Sessions.  Following on from last year – Identify a secondary category that the abstract will fit. Abstracts are reviewed by the technical committee reviewers and slotted in sessions according to the topic preference selected by the author.  Based on the abstracts accepted, topic areas may be consolidated.  The VP Technology will do their best to place is a compatible topic section.
3. SPWLA has a stated policy against use of commercial trade names, company logos, or text that is commercial in tone in the paper title, text or slides.  Use of such terms will result in scrutiny by the Technology Committee in evaluating abstracts and the presence of commercialism in the paper may result in it being withdrawn from the program.
4. The substance of the abstract should not have been presented or published before in any other conference or publication venue.
5. The abstract should stand on its own and not refer to another work, unless associated with current work.
6. Do not include the title, company names or author names in the body of the abstract or on the embedded figure. The title and author information will be requested separately through the submission system.

Submission Deadline

All submissions must be received electronically by the stated deadline. Submissions received after the deadline will not be considered. No exceptions will be made.

Confirmation of Submission

An email confirmation is available upon finalizing your electronic submission. Follow the prompt and enter the email addresses for confirmation. You can also view and print a copy of your submission through the online system once you’re finished. Please note your control number and use it in any future correspondence regarding your submission.

Program Committee Review Process

All abstract submissions are reviewed by the Technical Committee. Specific selection and rating criteria are  listed under submission requirements.

Author Notifications

Author notifications will be sent to the Presenting Author regarding the status of their submission. The notification will provide a link to the appropriate status letter (which can be printed as often as necessary). Notification letters are addressed to the Presenting Author only. It is then the responsibility of the Presenting Author to share all pertinent information with all Co-Authors. Please note: Highly sensitive anti-spam software may block this notification since it is actually emailed by a third party. If you do not receive this email by notification date, contact the SPWLA immediately. Confirm that you have provided your correct and complete email address to ensure receiving this notification in a timely manner.

Changes, Cancellations, and Withdrawals

SPWLA and the Technical Committee consider a submitted abstract a commitment to present. If extenuating circumstances prevent the author from making the presentation, it is that author’s obligation to find an alternate presenter and notify the SPWLA office, VP Technology and their session chair(s) (if applicable) one (1) week prior to the annual symposium. Withdrawals must be made in writing (email) to the SPWLA office as soon as possible, but no later than three (3) weeks  prior to the symposium when the Symposium Brochure will go to publication.  We understand there may be visa issues beyond our control and encourage presenters to apply early if required.  This allows notification to the SPWLA office prior to publication and adjustments for an orderly symposium.  Papers which cannot be presented in-person will not be included in the symposium transactions.

Under no circumstances can a submitted abstract be changed once it has been submitted. Cancellations, particularly after the abstract has been accepted and publicized, are viewed by the Technical Committee as  highly unprofessional.

Speaker Registration/Funding

No funding is available for Presenting Authors or Speakers. All technical session speakers must register for the Symposium. Speakers attending the Symposium for the day of presentation must register at the prevailing one-day rate.

Audio Visual (AV) Support

All slide presentations must be computer generated. Most software packages are acceptable. No speaker may use his or her personal laptop to give a presentation. If you have a question, please contact the SPWLA staff before submitting. Specific guidelines and suggested template along with instructions will be included in the Author Kit.

Technical Support

If you encounter any technical problems with the system, please contact the SPWLA. Please note that when entering the authors, you will need to identify the Presenting Author (by default, the submitter). The Presenting Author will become the main point of contact and will receive ALL correspondence regarding the submission. It is then the responsibility of the Presenting Author to share all pertinent information with their Co-Authors. If you are submitting an abstract for someone else, you will need to remove yourself from the submission form AFTER adding at least one Co- Author.

Other Relevant Details

Recommended Browsers

For Windows users, we recommend Edge and Chrome. For Macintosh users, we recommend Safari and Chrome.

Attention IE 8 Users

If you are using Internet Explorer 8.0, you MUST display the website using the Compatibility View before you begin your submission. Please visit IE8  for more information.

Please note that you must also have JavaScript and Cookies enabled in your browser preferences in order for the system to function properly.